Running a student organisation

Running a student organisation requires both insight and commitment.

Board – The board and directors are responsible for the day-to-day running of the organisation. You often have your own responsibilities within your office. Sammen and Kulturstyret offer courses for leaders and board members in student organizations.

Changes regarding the Board – Pass on important knowledge, access and rights to the new Board after the Annual General Meeting. Remember to update the Brønnøysund Register about the board of directors. Also change who can dispose of the bank account and give access / password to social media and websites.

Economy – Having a sound economic plan is crucial for running a student organisation. Sammen offers help and assistance in regard to running a student organisation. Remember to apply for funding from Kulturstyret (currently in Norwegian only).

Formalities - As an association you must meet the requirements from various external organisations. These organisations include (among others) the Brønnøysund register centre, institutions, and banks. You need to run the organisation in a democratic and transparent way, in order to meet these regiurements. You must conduct a general assembly, update or validate information in the various registers and ensure that members have access to the things they are meant to have access to (such as the student organisation´s bank account).

Photo: Hannah Sorrell

Photo: Hannah Sorrell

Holding a general assembly meeting - A general assembly meeting is a form of an annual meeting or members meeting. Here, all members should be able to help decide how the student organisation should be run and who should sit on the board. The articles of association of the organisations shall state something about what these meetings must contain, when case papers should be sent out and when the general meeting should be held.

Leadership - Leaders of a student organisation are responsible for leading the board, ensuring that everyone works toward the goals of the organisations, ensuring that members are treated well, and holds an overview of the organisations' overall operations. Sammen offer courses in Management in student organisations (in Norwegain only).

Meeting locations - Most study institutions will allow students to book rooms themselves for meetings and gatherings. At Kvarteret you can book a room for meetings and activities for students.

Marketing – It´s important that potential new members can get in touch the student organisation. Make sure contact information, information about the student organisation, events and who the organizations are for is up to date on websites such as StudentBergen and social media. In order for the student organisations to be recognisable, you may want to spend time on a graphic profile.

Recruitment – Make a plan for recruiting new students. How many students do you want, and who do you want to join the organization? The Student Organisation Fair (Studenttorget in Norwegian), held at the start of the fall semester, is a great opportunity to meet new members.